Develop an Efficient Document Scanning Routine
Inefficient document scanning processes can hold your company back and keep it from growing. UBS can help you get more done and drive businesses in Rochester and Buffalo. With our document scanning solutions, you can spot how to streamline your processes and improve your efficiency.
Steps of Document Scanning Workflow
UBS’s intuitive solutions enable you to fine-tune every step of creating and maintaining a workflow:
1. Define the Situation
Analyze your data and spot tasks that need handling.
2. Take Action
Determine actions your company needs to take and which employees should handle those tasks.
3. Define the Process
Establish where and to whom documents need to flow. You can develop processes that meet your specific business needs.
Standard Tools and Applications
Our solutions come with a variety of helpful tools, including:
- Email notifications
- Status escalations
- Document routing conditions
- Document checkpoints for matching or differentiating pieces of data
Our solutions have helped companies set up workflows for many standard processes such as:
- Document retention and disposal scheduling
- Invoice distribution
- Contract management
Document Scanning in Rochester & Buffalo
UBS has a wide range of document scanning apps to help automate the document workflow of businesses in Rochester, Buffalo, and beyond. Our document scanning solutions enable you to capture data in a variety of formats including edit-ready Word, Powerpoint, and Excel documents, as well as Searchable PDF. Our mobile solutions and apps will also allow users to conveniently scan documents directly from their MFP to their mobile devices to take on the go. We believe that document scanning should be simple, flexible, and improve your process of routing and retrieval.
Training and Workflow Implementation
To ensure the effectiveness of our solutions, UBS also offers training and workflow implementation services. We help integrate our products with the rest of your network and make sure they meet your organization’s needs. For more details, go to our Training and Workflow Implementation pages.