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Document Scanning

Document Scanning and Workflow Solutions in Buffalo and Rochester

In business, how you do something matters just as much as—if not more than—what you do. The more time it takes to accomplish tasks, the less work you actually get done. Inefficient document scanning processes can hold your company back and keep it from growing.

UBS can help you get more done and drive businesses in Rochester and Buffalo. With our document scanning solutions, you can spot how to streamline your processes and improve your efficiency.

Steps of Document Scanning Workflow

UBS’s intuitive solutions enable you to fine-tune every step of creating and maintaining a workflow:

1. Define the Situation

They allow you to analyze your data and spot tasks that need handling.

2. Take Action

They help you determine actions your company needs to take and which employees should handle those tasks.

3. Define the Process

They enable you to establish where and to whom documents need to flow. You can develop processes that meet your specific business needs.

Standard Tools and Applications

Our solutions come with a variety of helpful tools, including:

  • Email notifications
  • Status escalations
  • Document routing conditions
  • Document checkpoints for matching or differentiating pieces of data

They’ve helped companies set up workflows for many standard processes such as:

  • Document retention and disposal scheduling
  • Invoice distribution
  • Contract management
  • New hire processing

Document Scanning Rochester & Buffalo

UBS has a wide range of document scanning apps to help automate the document workflow of businesses in Rochester, Buffalo and beyond. Our document scanning solutions enable you to capture data in a variety of formats including edit-ready Word, Powerpoint, and Excel documents, as well as Searchable PDF. Our mobile solutions and apps will also allow users to conveniently scan documents directly from their MFP to their mobile devices to take on the go. We believe that document scanning should be simple, flexible, and improve your process of routing and retrieval. To learn more about how our document scanning solutions have helped businesses in Rochester and Buffalo, reach out to us today!

Training & Professional Services

With UBS’s workflow implementation services, you can streamline your document scanning processes even further. We’ll walk you through setting up workflows and make sure they help you meet your goals. For more details, go to our Workflow Implementation page.