Have you been tasked with finding your company’s next printer or copier? Don’t be overwhelmed; we can help you find the perfect model for your business’s unique needs.
Today’s laser printers and copiers come in all shapes and sizes, and the sheer volume of options on the market can be confusing. Choosing the right copier comes down to understanding a few key features, contrasting these features against your company’s needs, and then making an informed decision with expert advice. Here’s how to get started.
1. Consider Copier Features
On the one hand, you may be enthralled with all the bells and whistles available on today’s high-tech copiers and want to purchase “too much” machine for what your business needs. On the other hand, you may be tempted to skimp on the features and do with a bare-minimum model to save money. Neither approach is advisable. The best way to choose features for your next business copier is to look at your current paper processes. Are there any workflows that are slowing down productivity and could use a boost from technology? With your current business processes in mind, choose features that will save your company time—they’ll pay for themselves quickly.
2. Consider Volume Rating
How much does your company printer in a month? Although it can vary based on how busy you are month-to-month, it’s important to know your overall average output. Every copier has a monthly volume rating and exceeding this rating can significantly decrease your machine’s longevity. Make sure you’re buying a copier that’s ready to meet the demands of your office.
3. Consider Copier Speed
Speed is also a factor when considering how a copier will fit into your office environment. Particularly if this copier will serve a large department or multiple departments, slow speed can gum up productivity and cause problems. Typical copier speeds are often between 20-50 pages per minute, although higher print speeds are available and can be beneficial depending on your needs.
For customized help choosing a new printer or copier, contact us.