Your business is digital – congratulations! You’ve switched to a paperless office, and you love the systems for archiving, searching, storing, and managing files in the most efficient way possible.
Now that you’re invested and used to document management services, it’s time to review some extra benefits that you may not be taking full advantage of. Get the most for your money and read on!
The Digital Office Solution
Document management bumped many businesses – like your own – up a level on the competitive field. Now, press ahead a bit more to make sure you take full advantage of your digital office space.
Top of the Line Security
Not only passwords for access, but overall document and file permissions may be the best way to update all your security methods. Document management was created in part to support a more secure, protected office, so dive into security solutions to fully set your system against threats.
Mobile access with document management is huge. With extra security features, your mobile access will be better than ever. Make sure every employee is fully invested in the security standards you require, and then let them go mobile!
A few critical things for excellent organization are to use a consistent naming strategy, and a regular file flow. That means that when you look for a file or save a file, you know how to map to it every time, and your business follows the same standards for naming all documents. For mapping, you can also tag files with metadata to allow a faster search – and know where to save.
Whenever, wherever you need it. Don’t half start your document management system – this has happened! Get entirely on board and get away from expensive, time-consuming, and easy to lose paper files.
Document Management for You
Get started today – these benefits are just the top of the list. United Business Systems can help get your company on track for a paperless office. Contact us to start out.